Before entering the online registration form, please carefully read the below information and instructions.

On-line registration has closed. It is now only possible to register on-site at the registration desk from Wednesday afternoon 12 September.

Opening hours of the Registration Desk on Wednesday and the other days can be viewed at the General Info page.

For the on-site registration fee, please see further below.

The pre-conference courses on Wednesday 12 September are fully booked.

For the Conference, there are still a few places available for the Education Programme C. Clincal Diagostic Cytometry, and Education programme D. Advanced Immunology. These will be assigned at the Registration Desk on-site, on a first come, first served basis. It is not possible to pre-reserve a place. When fully booked, you can choose one of the other two Education Programmes. 

 


Questions about your registration? Please contact the Registration Office.


Key dates & deadlines

The following deadlines are valid for all types of registration:

Early online registration       15 May - 5 August 2018 23:59:59 CEST1
Regular online registration   6 August - 2 September 2018 23:59:59 CEST1
On-site registration              from 3 September 20182 

1 Payment must be received by the Registration Office within the indicated period.
2 The online registration system will be closed on that date; after that, you cannot register online anymore. Please register on-site at the registration desk on Wednesday afternoon 12 September. Opening hours of the Registration Desk on Wednesday and the other days can be viewed at the General Info page.


Registration categories and fees 

 

Attendee types

Period & Registration Fees 

15 May-5 August 2018

6 August-2 Sept 2018

From 3 Sept (only on-site)

CONFERENCE: 
ESCCA & SIC members 1 € 500 € 600 € 750
Non-members € 650 € 750 € 900
Students 2 € 300 € 400 € 500
OPTIONAL BOOKINGS:
Pre-conference Training Courses - Wed 12/9 (for info click here)

€ 95 (only possible in combination with the Conference)

Conference Dinner - Friday 14/9 (for info click here) € 55

 

1 Your membership status will be verified with ESCCA or SIC. To be eligible for the reduced registration fee for members, your membership should be valid until at least September 2018. 
2 Please note that proof of scholarship may be requested upon registration or on-site in Valencia.
 

Registration for the ESCCA 2018 Conference includes: 

  • Admission to all sessions, including 1 education programme of your choice (pre-registration via the registration form required)
  • Access to the exhibition & poster area
  • Coffee/tea during the programme breaks
  • Lunch during lunch breaks
  • Delegate bag with Final Programme book
  • Online Education programme presentations
  • Online Abstract Book
  • Certificate of Attendance

Accompanying persons

Accompanying persons do not need to register. Accompanying persons do not have access to the conference programme and conference breaks. For the Conference Dinner on Friday, delegates can purchase tickets for accompanying persons through the online registration system.


Groups: Collective invoice and/or collective pick up

You must complete and submit an online group registration form

  • If you need one collective invoice for the registration fees of your group / delegates, and/or
  • If you want to organise one collective pick up of name badges and bags for your group/delegates

There is no reduced fee or discount for group registrations. The individual registration fees are applicable.
To register a group, please contact the Registration Office and indicate that you have a group to register.


Sponsor registration

Confirmed sponsors will receive separate instructions by e-mail. Please do not register through the online system, except if you need additional full registrations (on top of the ones included in the sponsor package). These extra attendees should be registered via the link to the regular registration system on this webpage. 


Name change

An additional fee of € 30 will be charged for a name change. After 4 September 2018 name changes are not possible anymore. Name changes must be sent by email to the Registration Office.


Cancellation

  • 15% fee for cancellations received on or before 15 July 2018
  • 50% fee for cancellation received between 16 July and 31 August 2018
  • No refunds will be given for cancellations received after 31 August 2018

Cancellation charges will apply for all bookings. Cancellations must be sent by email to the Registration Office. Refunds will not be given to any registrant who does not attend without advance cancellation notice (no show).


Certificate of Attendance

Your certificate of attendance will be sent to you by email, approximately two weeks after the Conference.


Visas

Delegates who need a visa should apply directly to the Spanish embassy or consulate in their own country. Please note that the organisers cannot assist with the application. The Registration Office can issue a Letter of Invitation, provided that you have registered and paid for the Conference. After you have registered and paid, please send a request by email to the Registration Office, stating your full name, institute details (name, city), email, date of birth, place of birth, passport number and expiration date of the passport. The Letter of Invitation will be emailed to you within 5 working days. Please note that this letter of invitation does not imply any financial responsibility for ESCCA and/or the organisers. Please make sure to allow ample time for your visa application!


How to register

By accessing and/or using the online registration system you agree to the (Cancellation) Conditions and Terms of Use mentioned on this webpage.

The online registration system is a secured environment. Please fill in the required information; don't forget to select one of the education programmes for which pre-registration is required. 

After having completed the online form, press 'submit'.

Please note: You are a registered participant only after we have received payment of your registration fee. Until then, your place in one of the education programmes is not secured. 

Payment options

  • By credit card: AMEX, VISA and MasterCard are accepted. Secure online payments are made through the designated online registration system.
  • By bank transfer: Please do not transfer any fees until you have received your invoice. The invoice will be sent to you by e-mail.

 Online registration has closed. See the information at the top of this page. 


Confirmation of registration

After having submitted your registration you will receive an automatically generated e-mail acknowledging submission of your registration. Check your spam box if you don't receive it within a few minutes.

Once the Registration Office has handled your registration, you will receive a confirmation of registration or an invoice by e-mail.


General Data Protection Regulation (GDPR)

The personal information supplied in connection with the abstract submission will be held by ESCCA as a record of attendees and parties expressing interest in the ESCCA 2018 Conference. By registering for this Conference the parties concerned are agreeing that ESCCA may:

  • use that personal information to contact them by email, direct mail or telephone, in order to supply information relevant to this Conference and future ESCCA Conferences and future Conferences and ESCCA meetings.
  • use that personal information to be included in the congress documentation, such as name badge, diets overviews and list of delegates (name, company, country). 

Terms of use

By accessing and/or using the online registration system you agree to all the terms of use and conditions mentioned on this webpage.


Registration office

Global Conference Support has assigned Parthen to process the registrations and abstracts for the Conference. Please direct all registration and/or payment inquiries directly to them:


Parthen
Amsterdam, the Netherlands
e-mail: registration@parthen.nl
phone: +31 20 572 73 04